Mailbox Archiving

Mailbox Archiving

Every business needs reassurance that their data will be safe from threats and recoverable in any kind of disaster situation. Businesses can usually recover from physical disasters or times of economic uncertainty, but can rarely survive a significant loss of data. A comprehensive level of resilience needs to be built into the business model, and is usually required to comply with external systems.

We can advise on preparing for any of these situations, and develop a strategy which will reflect your business requirements, and help you evaluate risks of data loss.

What is email archiving?

It is sometimes thought that archiving and backing up are synonymous, whereas each addresses different eventualities. We'll look at both below.

Archiving stores emails as well as any attachments in an external database. They are stored in a compressed format and are available for normal use in a couple of clicks. Typically the archive is updatad after an email is sent or received, and so the risk of data loss is minimised or even removed. However, the elapsed time between the deletion of an email and the updating of the archive is configurable, and is usually set to a long period.

All of this means that any number of emails can be removed from the mailbox, and still be recoverable from the archive.


  • Imagine a situation where a mailbox - or series of mailboxes, has become corrupt, or completely lost. In such a case, a full restore should be considered as the whole mailbox will need to be replaced. However, the older the backup, the more data will be lost, and you will lose everything that was sent or received subsequent to the backup being taken.
  • Everyone knows the importance of taking backups, but most of us do not place enough importance on the process.

Archive or backup?


A comprehensive level of resilience to threats of data loss is required by Quality Systems as well as tendering for jobs with quality compliant clients

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